Institute Hostel Management System

Quality Hostel Living Experience for students, Smarter Maintenance for Management: Benefits of Hostel Management Automation

Hostel Management System

These days most of the educational institutions provide hostel facility to their students, for providing a better living & learning experience. Parents usually expect good quality of living conditions for their children in hostel, along with quality education.

 However the managers/ wardens of the hostel are pressurized with several types of challenges in maintaining the hostel. While the core concept of Institutes is providing education, issues in hostel management like room allocation, maintenance, cash flow remains as tough nuts, as they involve huge labor and paper-based record keeping tasks.

Inefficient handling of hostel management can tarnish the efficiency, quality, along reputation of the institution.
Here are some of the common problems associated in manual hostel management:

  • Manual heavy workflow:
    From allocating rooms to the maintenance of the hostel, each and every task is needed to be done manually, with too many people involved.
  • Uneven Workload:
    Most of the work involved in hostel management usually involves tedious tasks, which are time-consuming. While some of the staff involved in the system is pumped with over workload, few others are underutilized.
  • Scope for Error:
    Any manual process usually leaves scope for error; sometimes the mistakes may cause huge losses to the institution.
  • Record Maintenance:
    Hostel maintenance involves usually huge records like registers, bills, and other documents.

How a Hostel Management System can deal with these Issues?

Hostel Management System an integral part of School Management System, is designed to automate the most common processes involved in Hostel Admission such as hostel rooms, fees structure, allotments based on capacity, room status, room facilities, and more.

  • Manage Admissions and Room Inventory:

    It was during the beginning of academic year, hostel warden need to manage the admission of students into hostel. Depending upon the maximum student accommodation capacity of the hostel, warden can qualify/ disqualify admissions. This allocation task is a tedious one for the warden, which affects his/her regular works.

    On the other hand Inventory Management module can help in automatic allocation of rooms for students based on the availability.
  • Manage Rooms and Resources:

    Once the allocation of rooms is completed, hostel staff will be made responsible for managing hostel resources. The staff by making use of the inventory module can allocate rooms, resources dynamically. They can also track the usage of resources like Wi-Fi, Canteen, TV and other resources.
    The module can also help in automatically allocating staff for house-keeping and cleaning activities of student rooms.
  • Comprehensive monitoring and Parent Reporting:

    Hostel management system keeps track of student’s presence in the hostel with it’s attendance feature. Activity of student of like hostel ins and outs permission of students is kept in track. In case of any un-informed absence or late the information is passed immediately to the student’s parents through SMS /Email or Push Notifications.
  • Effective Time & Effort Management:
    Regular activities in hostel-like attendance management, in and out logs management can be a tedious task for medium and large hostels. Hostel Management System powered by a biometric system can help in tackling this tedious task in a simpler manner.

    All the data is 100% error-proof and can be accessed anytime from anywhere.
  • Time-to-Time Notifications:
    Parents are notified about all the important details of their ward, regarding their absence, or health status, and fee notifications like hostel fees or mess fees.

Why Edecofy?

Edecofy’s state-of-the art hostel management system provides a simple and visually appealing dashboard system, for managing hostel and all other facilities in education institutes. Our Hostel/Dormitory management module can seamlessly integrate with all the key modules of the school management software like attendance, inventory, and finance for effective hostel management.

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