Hostel Gate Pass Management System

Enhanced Security for your Hostel Students, with Gate Pass Management System…

Hostel Gate Pass Management System

The Problem with Traditional System:

Security of Students is of the primary concern for most of the residential schools these days. Along with quality education, parents usually expect that their wards are safe at the school/college campuses.

Most schools/college hostel wardens allow their students to an outing during holidays/ week-offs. They usually maintain IN-OUT registers for the purpose.

However, the system is heavily flawed, as the paper-based system can be manipulated easily, keeping the security of the system at stake. There are also other security issues involved like strangers/outsiders entry into the hostel campus, which may disturb the students.

How Automation can help?

Gate Pass Management System an integral part of Hostel Management System, can help in managing and tracking both the students and visitors efficiently.
The system along with keeping check-in and check-outs of students and visitors can also restrict the entry of unauthorized persons into the campus.

All the visitors in/out timings are recorded accurately and can help a lot in the investigation if anything goes wrong on the campus.

Benefits of Gate Pass Management System:
  • Accuracy:
    Compared to the traditional system, the gate pass management system is more accurate, as there is less scope for wrong entries.
  • Live Reporting:
    All visitors /students data can be accessed in real-time, including details like name, the purpose of visit, and the amount of time they are going to spend in the hostel.
  • Easy Reporting:
    Retrieving visitor info usually takes hours in a traditional system, however, Gate Pass Management System can significantly reduce the retrieving time to few minutes.

    All you have to do is, click on a single button, and all the up-to-date visitor’s data can be sent to email, or download as a file locally.
  •  Pre-Registration:
    Regular visitor details can be pre-registered with the system, which allows the visitor to sign in quick, allowing loads of time.
  • Approval Based Entry:
    Visitors are allowed into the hostel campus, only after an SMS/Email confirmation with the student, based on which the security authorities will approve the visitors to meet with the student.
  • Significant Savings:
    Automation can significantly reduce the cost of security operations, as it reduces the stationary for maintaining the records, and also the infrastructure and staff for maintaining the same.

Why Edecofy?

Edecofy one of India’s leading School Management System is proud to announce, Gate Pass Management System as an enhancement for its Hostel/Dormitory Management System.

Our Automated Gate Pass System significantly reduce the gate pass generation time for the security personals, along with better security management, and detailed analytics.

Looking for more details about our Gate Pass Management System? Please visit our website at, you can also reach us at

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