Hostel Management System Benefits

Why Does Your School Need to adopt a Hostel Management System?

Hostel Management System Benefits

Education institutions are rapidly expanding over the past few years. From time to time popular educational institutions increasing their branches, this is leading to the mushrooming of hostels, and students are being admitted to hostels for studying in these institutions.

Where is the traditional system failing?

Until now, Hostel management is considered to be the most tedious process as it demands a huge workforce and time. In reality, the system isn’t equipped of handling a huge volume of data, coming from operations like 
i) Hostel Details
ii) Room Details
iii) Student Records
iv) Mess Management
v) Room Allocations
vi) Hostel Attendance

As a matter of fact, Data coming from these operations are repetitive in nature. In other words, Failure in handling this data efficiently may lead to data redundancy and chaos in the entire system.

How can a Hostel Management System help?

Hostel Management System simplifies various managing operations of the hostel. The cloud-based system can help to keep track of hostel daily operations, and simplifying operations like
a)  Maintenance of lodging facilities and charges
b)  Handling Food, accommodation
c) Calculate fees for the mess
d) Staff payroll management
e) Finance management

Benefits of Hostel Management System:

By all means, the hostel management system offers a plethora of benefits that enable smarter management of the hostel. Here are the key benefits of the hostel management system

1. Room Allocation Made simpler:

Generally speaking, manual allocation of rooms in big hostels is a cumbersome process. Important to realize that, automating the process with the hostel management system can help in allocating rooms to the students without any conflicts.

2. Smarter Rent Assessment:

Rent assessment for a specific period is a tedious task for the hostel wardens, however, the automatic rent calculator utility of hostel management software can make this task simpler, saving a lot of time.

3. Secured Visitor Management:

Hostel Management allows visitors in the hostel for various purposes. At the same time, security is of primary concern while handling these visitors. Visitors’ data is to be maintained and should be available for ready access in case of any access.

In reality, automating visitor management with features like “Gate Pass Management” can help in keeping track of visitors, who visit the hostel premises throughout the day.
Coupled with the data, the system allows generating reports on the basis of weekly, monthly, or yearly. Accordingly, these reports can be stored in the cloud(online) and can be accessed from anywhere.

4. Mess/Canteen Management:

Hostel Management System makes the management of the system much simpler. To demonstrate it helps in maintaining records of various mess operations like Grocery Handling, Day wise Food Menu, and Duty allocation for staff.
In other words, the system can help in the simpler and efficient handling of the Mess.

5. Student Attendance: 

In reality, daily attendance records maintenance using traditional methods is a tedious task. In the long run, it also involves a lot of time and is prone to errors as well. Comparatively automating hostel attendance with the hostel management system can help in digitizing attendance and ensure an error-free process.

6. Notifications:

Parents are really concerned about their children’s safety, and it is important to keep them in the loop about their children’s information.

Hostel Management System allows sending notifications in the form of Push/SMS/Email about their children. Additionally, these notifications can also be used to inform fee reminders, mess bills, etc.,

Why Edecofy?

To summarize, Edecofy’s Smart “Hostel Management System” provides a simple & visually appealing dashboard. that can efficiently handle hostel management and all other modules in education institutes.

Our Hostel/Dormitory management module can seamlessly integrate with all the key modules of the school management software like attendance, inventory, and finance for effective hostel management.

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